Last updated: Jannuary17, 2018
If you have any question, advice or suggestion, please contact us in the following manner:
This Policy applies to your use of the logistics services provided by S.F. Express Co., Ltd. and its affiliates (hereinafter collectively referred to as “SF”). SF has always attached great importance to the protection of customers’ personal information. Before you use SF’s services, be sure to carefully read and understand this Policy, especially the clauses in bold. When you use SF’s services, or continue to use SF’s services after update of this Policy, you will be deemed to have read, understood and consented to this Policy and its updated version, and have agreed that we may process your personal information according to this Policy. If you don’t agree to any clause of this Policy, you shall immediately stop using SF’s services.
This Policy will help you understand the following contents:
1. How do we collect and use your personal information
2. How do we use Cookie and similar technologies
3. How do we share, transfer and publicly disclose your personal information
4. How do we protect and store your personal information
6. How do we process children’s personal information
7. How is your personal information transferred in the world
I. How do we collect and use your personal information
Personal information means all kinds of information that is recorded electronically or otherwise and can be used independently or in combination with other information to identify a specific natural person’s identity or reflect a specific natural person’s activity.
Sensitive personal information means any personal information that is likely to harm personal and property safety and is very apt to cause damage or discriminative treatment to any personal reputation, physical and mental health once it is divulged, provided illegally or abused. Any sensitive personal information involved herein will be highlighted in bold.
SF will collect and use your personal information for the following purposes set forth herein only:
(i) Collect and use your personal information for core business functions
We may collect, store and use the following information related to you so that we can realize the following functions. If you don’t provide relevant information, you will not be entitled to SF’s relevant services. These functions include:
In order to complete creating an account, you shall provide the following information (hereinafter collectively referred to as “Account Information”): your mobile phone number, account name / nickname and account password, and we will verify the validity of your identity by sending a verification code through SMS; you may also provide additional information on your birthday, gender and region, which will be helpful for us to offer you a personalized service experience, and if you don’t provide such additional information, the basic functions of your use of SF’s services will not be affected.
2. Provide you with logistics services
When you place a shipping order or your information is provided as receiver information, SF or its authorized business partner will collect your following information: names, addresses and contact information of the shipper and the receiver and shipment information (hereinafter collectively referred to as “Waybill Information”), so as to submit an order, generate a logistics waybill, pick up, sort out, store and transport the shipment, conduct export or import customs clearance, and deliver the shipment; according to relevant legal requirements, we will also collect your identity card information to verify your identity and conduct export or import customs declaration.
3. Payment settlement
When you place an order, you may choose the payment services provided by SF’s related party or any third party payment organization cooperating with SF (e.g. SF Financial, Alipay, WeChat Pay, Unionpay, NetsUnion, hereinafter referred to as “Payment Institutions”), and we will provide your SF order number and transaction amount information to these Payment Institutions to confirm your payment instruction and complete payment.
If you apply for an invoice, you shall also provide the following information: invoice title, taxpayer ID, recipient’s email address, and more information provided according to your invoicing demand such as buyer’s information.
4. Send messages
We will collect your device information so that we can send you shipment routing, payment status, coupons and sales promotions. You may enable “Do Not Disturb” in “Settings” on your mobile phone or other devices or in APP or the official WeChat official account.
5. Customer service and after-sale service
Our customer service and after-sale service representatives will use your Account Information and Waybill Information.
In order to guarantee your account safety, our call center and online customer service representatives will use your Account Information to verify your identity. When you need us to provide any customer service and after-sale service with respect to your shipment, we will ask for your Waybill Information and shipment routing information. You may also be asked to provide any information other than the said information when you communicate with our customer service personnel, for example, when you require us to change the delivery address, contact person or contact phone number.
In addition, we will also collect information from your answers submitted when you participate in our questionnaire survey, and the contact person’s name, company name, contact phone number, email address and your inquiry information submitted by you in “Cooperation Inquiry” on the official website of S.F. Express.
6. Improve our products or services
With respect to your Account Information and Waybill Information collected by us, we may conduct data analysis to form a user portrait so as to provide you with personalized services and send information on commodities or services you may be interested in. With respect to the information collected from different devices of yours, we may synchronize such information so that we can provide you with consistent services on these devices. We may combine information from certain services with information from other services, information accessed lawfully and indirectly and information accessed through a lawful and public channel, or combine your identifiable personal information accessed lawfully with information failing to identify a person, so as to provide you with personalized services and improve our products and services.
7. Guarantee transaction safety
In order to improve the safety of the system when you use our services, prevent any phishing site’s fraud more accurately and protect the account safety, we may judge your account risk by accessing your browse information, Waybill Information and common software information and device information, and may record some links (“URL”) deemed to be risky by us; we will also collect your device information to analyze SF’s system problem, count flow, check possible risks and check abnormal information you choose to send us.
(ii) Collect and use your personal information for additional business functions
In order to enable you to use SF’s services more conveniently, we may collect and use your personal information for the following additional functions. If you don’t provide such information, you may still use SF’s services, but you may become unable to use these additional functions that may bring you convenience or shall fill in some information repeatedly. These additional functions include the following:
1. Speech input
You may directly use a microphone for speech input of Waybill Information or for consultation and interaction with our customer service robot. In these functions, we will collect your audio recording content to identify your shipment demand and customer service and after-sale service demand.
2. Map function
You may use this function to inquire about SF’s service points and use our navigation function. If you use this function, we need to collect your geographical location information.
3. Additional function based on a webcam (camera)
You may use this additional function to complete shipping or paying by scanning a QR code.
4. Additional function based on address book information
You may choose to invoke your address book information so that you don’t have to manually enter the information on any contact person in your address book when you fill in Waybill Information.
The said additional function may require you to allow us to have access to your geographical location (location information), camera (webcam), photo album (photo gallery), microphone and address book in your device, so that we can collect and use the information related to these functions. You may view the opening status of the said authority in “Settings” on your mobile phone or other devices and may decide to open or close such authority at any time. By opening such authority, you authorize us to collect and use the said personal information to realize the above functions; if you close such authority, we will cease to collect and use the said personal information and will not be able to provide the said functions corresponding to such authority. When you close such authority, the previous processing of personal information based on your authorization will not be affected.
(iii) Access and use personal information indirectly
We may access your Account Information (head portrait and nickname) from a third party when you authorize such information to be shared, and will bind your third party account with your SF account after your consent to this Policy, so that you can directly log in and use SF’s services through such third party account.
If you place a shipping order through a third party channel (e.g. Best Tone, 58zhuanzhuan or QQ member privileged mall) on any page other than SF’s page, SF will access your Waybill Information from such third party channel, including the names, phone numbers and addresses of the shipper and the receiver and the shipment information, so as to provide you with pickup and delivery services.
If we access your personal information from our partner, after confirmation of the lawfulness of the source of such personal information according to the agreement with the third party, we will use such personal information subject to relevant laws and regulations.
(iv) Other purposes
1. SF may, by email, SMS or otherwise, send advertisements and other commercial information SF deems you may be interested in.
2. We will de-identify your personal information through technical means and the de-identified information will not be able to identify a person. You know and agree that we are entitled to use the de-identified information. We are entitled to analyze and commercially use the user database on condition that we will not disclose your personal information.
3. We will prepare statistics on the use of our services and may share such statistical information with the public or any third party to show the general trend of use of our services. However, such statistical information shall not include any of your personally identifiable information.
4. When we show your personal information, we will desensitize your information by replacing contents or through anonymous processing so as to protect your information security.
5. When we want to use your personal information for any other purpose not set forth herein or use any information collected based on a specific purpose for any other purpose, we will seek your prior consent by clicking authorization online or by email or SMS.
(v) Exceptions when consent is obtained
You are fully aware that we are not required to seek your authorization or consent when we collect and use your personal information in the following circumstances:
1. Such collecting and use are related to national security and national defense security; 2. Such collecting and use are related to public security, public health and major public interest; 3. Such collecting and use are related to criminal investigation, prosecution, judgment and judgment enforcement; 4. Such collecting and use aim to protect the life, property and other major lawful rights and interests of personal information subjects or other individuals but it is very difficult to obtain the consent of the owner of the said information; 5. The personal information collected is publicized by the personal information subject to the public; 6. Your personal information is collected from any information disclosed lawfully and publicly such as lawful news reporting and government information publicity; 7. Such collecting and use are necessary for signature and performance of a contract according to your requirements; 8. Such collecting and use are necessary for maintaining the safe and stable operation of the services provided, for example, discover and handle service malfunctions; 9. Such collecting and use are necessary for lawful news reporting; 10. Any other circumstance provided by laws and regulations.
According to legal provisions, if de-identified personal information is shared or transferred and it is guaranteed that data receivers will not be able to recover such personal information and re-identify personal information subjects, such sharing or transfer is not sharing, transfer or public disclosure of personal information to the outside, and storing and processing such data are not subject to further notification to you and your consent.
II. How do we use Cookie and similar technologies
In order to ensure the normal operation of the website, we will store a small data file named Cookie in your computer or mobile device. A Cookie generally includes an identifier, a site name and some numbers and characters. With the help of the Cookie, the website will be able to store your preference data.
We will not use the Cookie for any purpose other than the purpose set forth herein. You may manage or delete the Cookie according to your own preference. Refer to AboutCookies.org for details. You may remove all the Cookies stored in your computer and most web browsers have the function of preventing Cookies. However, if you do so, you need to personally change user settings each time when you visit our website. If you need to understand in detail how to change the settings of the browser, please visit the settings page of the browser you use.
(ii) Website beacon and pixel labels
In addition to Cookies, we will also use website beacon and pixel labels and other similar technologies on the website. For example, an email sent by us to you may include a URL link to our website content. If you click such link, we will track this click to help us understand your product or service preference and improve customer service. A website beacon is generally a transparent image embedded into the website or an email. With the help of the pixel label in an email, we can know whether if such email is opened. If you don’t wish your activity to be tracked in this way, you may unsubscribe in our mailing list at any time.
(iii) Do Not Track
Many web browsers have the “Do Not Track” function, which can send a “Do Not Track” request to the website. At present, major internet standard organizations have not established the policy on a website’s response to such request. However, if your browser has enabled “Do Not Track”, all of our websites will respect your choice.
III. How do we share, transfer and publicly disclose your personal information
1. We will not share your personal information with any company, organization or individual other than SF except in the following circumstances:
(1) Sharing when your express consent is obtained: After your express consent is obtained, we will share your personal information with another party;
(2) We may share your personal information with the outside according to laws and regulations or the competent government department’s compulsory requirements;
(3) It is necessary to provide your personal information in order to protect the interests, property or security of SF or its partners, you or other SF users or the public from being damaged to the extent permitted by laws and regulations;
(4) Only if your personal information is shared can we realize the core functions of our services or provide the services required by you;
(5) We handle your controversy or dispute with others at your request;
(6) We provide your personal information in compliance with any relevant agreement (including any electronic agreement signed online) or other legal document signed with you;
(7) We use your personal information based on academic research;
(8) We use your personal information based on public interest in compliance with laws and regulations.
2. Sharing with our affiliates: Your personal information may be shared with SF’s affiliates. We will only share necessary personal information and will be bound by the purposes stated herein. If any affiliate wants to change the processing purpose of your personal information, it will seek your authorization or consent again.
Our affiliates mean any entity that from time to time controls, is controlled by or under common control with S.F. Express Co., Ltd. or its entity. “Control” means direct or indirect ownership or control of more than 50% of voting rights.
3. Sharing with authorized partners: Some of our services will be provided by our authorized partners only to realize the purposes stated in this Policy. We may share some of your personal information with our partners to provide better customer service and user experience. For example, when we provide you with customs clearance services, we may share your personal information with customs clearance service providers so as to arrange for our partners to provide services. We will only share personal information necessary for provision of services and our partners have no right to use such shared personal information for any other purpose.
At present, our authorized partners include the following types:
1) Suppliers, service providers and other partners. We will send information to suppliers, service providers and other partners who support our business in the whole world, and such support includes providing infrastructure services, analyzing the use manner and potential risk of our services, providing advertising services, transportation, warehousing, customs clearance, terminal pickup and delivery, payment convenience, customer service, data storage services and third-party additional business function services (e.g. speech input and map function) or conducting academic research and investigation.
We and our affiliates shall be governed by the same data compliance management system, this Policy and relevant confidentiality and security measures. If we share personal information with companies, organizations and individuals other than our affiliates, we will sign a strict confidentiality agreement / data processing agreement with such companies, organizations and individuals, requiring them to process such personal information according to our explanations, this Policy and any other relevant confidentiality and security measures.
We will not transfer your personal information to any company, organization or individual except in the following circumstance:
1. Transfer with your express consent: After your express consent is obtained, we will transfer your personal information to another party;
2. When any merger, acquisition or bankruptcy liquidation is involved, we will require any new company or organization holding your personal information to continue to be bound by this Policy in case of any transfer of personal information; otherwise we will require such company or organization to re-seek your authorization or consent.
3. We provide your personal information in compliance with any relevant agreement (including any electronic agreement signed online) or other legal document signed with you;
4. We provide your personal information according to applicable laws and regulations, or the requirements of legal procedures, or compulsory administrative or judicial requirements.
(iii) Public disclosure
We will publicly disclose your personal information only in the following circumstances:
1. After your express consent is obtained;
2. Disclosure based on laws: We may publicly disclose your personal information when laws, legal procedures, lawsuits or competent government departments’ compulsory requirements require so.
IV. How do we protect and store your personal information
(i) How do we protect your personal information
1. We have obtained the following certification: International certification of ISO27001 and Grade III certification of grade protection evaluation of the Ministry of Public Security.
2. SF has established a data security management organization and take security precautions for personal information in physical (entrance guard isolation and monitoring system), management (establish an information security system, classify and grade data, sign a non-disclosure agreement with employees, organize data security and privacy protection training and regularly conduct self-assessment of compliance) and technical (ensure transmission encryption in the manner of safe browse of https, use AES256 encryption technology to ensure data storage encryption, desensitization of sensitive information display, anonymous processing, and equip the access to the system with a dual-certification access control mechanism, automated code inspection and log audit) aspects to protect your personal information from unauthorized access, use, disclosure or revision, or damage or loss or any other form of illegal processing.
3. We will regularly organize a security contingency plan drill to prevent a security incident from occurring. In case of an unfortunate security incident, when SF is aware that the security of the data accessed and stored by it is endangered or that a user’s non-public information is disclosed to an irrelevant third party due to any external act (e.g. hacker attack), notwithstanding other disclaimer provisions herein, SF will initiate the contingency plan, organize an emergency team, start procedures, conduct internal investigation, report to the higher department, notify regulatory authorities and cooperate with regulatory authorities to reduce the impact of the accident on the user, and in a circumstance SF thinks fit, SF will inform the user of the disclosed information and the extent of SF’s awareness of such circumstance by sending a notice, email or announcement.
(ii) Storage period of personal information
1. Your Account Information and the information on rights, interests and virtual assets in your account will be deleted thirty days after you cancel your account, and you will have a pulling-back period of thirty days; if you want to use the original account within thirty days, it is sufficient to re-register it.
2. In order to satisfy your inquiry need, your Waybill Information will be reserved in SF’s foreground system for thirty days and you may inquire about shipment routing information on the official website of SF Express through the shipper indicated on the waybill, the receiver’s mobile phone number or the waybill number; after expiry of such period, we will remove your Waybill Information from SF’s foreground system, so that such information cannot be retrieved or accessed, or will conduct anonymous processing.
3. Your personal information will be stored in SF’s background system for a longer period, which will be determined according to the type of such personal information, the requirements of laws and regulations and the compliance with the purpose set forth herein.
- If we terminate services or operation, we will give not less than thirty days’ notice to you and will delete your personal information or conduct anonymous processing thereof after such termination.
V. Your rights
According to relevant Chinese laws, regulations and standards and the prevailing practices of other countries and regions, we will guarantee that you can exercise the following rights to your own personal information:
(i) Access your personal information
You are entitled to access your personal information unless any exception is provided by laws and regulations. If you want to access your data, you may do so in the following manner:
Account Information – If you expect to access or edit your personal information in your account, you may use your SF account and password to log in to SF’s relevant website, APP or official WeChat account in which you have registered so as to inquire about the personal information provided to SF at the time of your registration.
Shipping record and transaction record - You may use your SF account and password to log in to SF’s relevant website, APP or official WeChat account in which you have registered so as to view such information.
Shipper and receiver information - You may use your SF account and password to log in to SF’s relevant website, APP or official WeChat account in which you have registered so as to add, revise or delete your shipper address and common receiver address (some channels do not support such function).
If you need to access other personal information generated during your use of our products or services, you may contact us and we will respond to your request according to the manner and period set forth herein.
(ii) Correct your personal information
When you discover any error with respect to your personal information processed by us, you are entitled to require to make correction. You may correct your personal information in the manner set forth in “(i) Access your personal information”.
If you need to correct other personal information generated during your use of our products or services (e.g. revise your delivery address and contact phone number), you may contact our customer service department.
(iii) Delete your personal information
In the following circumstances, you may request us to delete your personal information:
1. Our processing of your personal information is in violation of laws and regulations;
2. We collect and use your personal information without your consent;
3. Our processing of your personal information is in breach of the agreement with you;
4. You cease to use our products or services or you cancel your account;
5. We cease to provide you with products or services.
If we decide to respond to your deletion request, we will also make every effort to notify any entities receiving your personal information from us and require such entities to delete your personal information in time unless laws and regulations otherwise provide or such entities obtain your independent authorization.
When you delete your information in our services, we may not immediately delete corresponding information in our backup system, but we will delete such information when our backup system is updated.
(iv) Change the scope of your authorization and consent
Some basic personal information is necessary for completion of each business function (see “Part I” of this Policy). With respect to the collecting and use of additional personal information collected, you may grant or withdraw your authorization and consent at any time.
You may change the scope of your authorizing us to continue collecting personal information or withdraw your authorization by deleting information, closing device function or conducting privacy setting or setting up or closing relevant authority in your device on SF’s website, App or official WeChat account (see “(ii) Collect and use your personal information for additional business functions” in “Part I” of this Policy). You may also withdraw all of your authorizing us to continue collecting your personal information by canceling your account.
When you withdraw your consent, we will cease to process corresponding personal information. However, your decision to withdraw your consent will not affect the previous processing of your personal information based on your authorization.
If you don’t want to accept any commercial advertisement sent by us to you, you may cancel it in the following manner at any time:
Whether you refuse to accept relevant information based on any reason, when you receive marketing information, you may require SF not to send you marketing information according to the unsubscribing prompt in the information (e.g. “Reply with TD to unsubscribe”) and SF will respect your request.
(v) Personal information subject’s account cancelation
You may log in to the “International Business System” (https://osms.sf-express.com) to submit an application for account cancelation on the page of “Account Cancelation” (Note: The function of cancelation by a user will become available by the end of November 2018). Thirty days after account cancelation, we will delete your account information unless laws and regulations otherwise provide.
(vi) Respond to your above request
In order to guarantee security, you may need to submit a written request or otherwise prove your identity. We may first require you to verify your own identity and then process your request.
We will give a reply within thirty days.
In principle, we will not collect charges for your reasonable request, but we will collect certain costs and charges depending on the circumstance in case of any repeated request beyond a reasonable scope. We may refuse any request that is repeated without cause or requires too many technical means (e.g. requiring development of a new system or fundamental change of current practices) or causes risks to others’ lawful rights and interests or is very impracticable (e.g. involving information stored on backup tapes).
In the following circumstances, we will not be able to respond to your request according to the requirements of laws and regulations:
1. Such request is directly related to national security and national defense security;
2. Such request is directly related to public security, public health and major public interest;
3. Such request is directly related to criminal investigation, prosecution, judgment and judgment enforcement;
4. There is sufficient evidence that you have subjective malice or abuse your right;
5. Responding to your request will cause your or other individuals’ or organizations’ lawful rights and interests to be seriously damaged.
6. Such request involves any trade secret.
VI. How do we process children’s personal information
Our products, websites and services are mainly oriented toward adults. Children shall not use our products or services without the consent of their parents or guardians.
If children’s personal information is collected with the consent of their parents, we will use or publicly disclose such information only to the extent permitted by law, expressly approved by their parents or guardians or necessary for protection of such children.
Notwithstanding the difference in definitions of children according to local laws and customs, we treat any person aged below 14 as a child.
If we discover that we have collected children’s personal information without the demonstrable consent of their parents, we will seek to delete relevant data as soon as practicable.
VII. How is your personal information transferred in the world
In principle, the personal information collected and generated by us in a certain country / region will be stored within such country / region.
By choosing SF’s international shipment services, you are clearly aware that your personal information will be transmitted to another country / region other than the original collecting country / region. SF’s international shipment services are based on self-operation or partners’ agency and we will transmit an international shipment’s Waybill Information to our affiliate or partner in another country / region other than the original collecting country / region through system interconnection.
There may be different data protection laws or no relevant laws in such country / region. Under a similar circumstance, we will ensure that your personal information will receive sufficiently equal protection as compared with the original collecting country / region. For example, we will transmit Waybill Information in an encryption manner, regularly assess and audit the receiver’s security capacity level and sign data processing agreements / clauses.
VIII. How is this Policy updated
We will not reduce the rights to which you shall be entitled according to this Policy without your express consent. We will release any change in this Policy on this page.
For the purpose hereof, material change includes without limitation the following:
1. Material change occurs to our service model. For example, the purpose of processing personal information, the type of processed personal information, and the manner of use of personal information;
2. Material change occurs to our ownership structure or organizational structure. For example, owners’ change arising from business adjustment or bankruptcy merger and acquisition;
3. Change occurs to major subjects of sharing, transfer or public disclosure of personal information;
4. Material change occurs to your right to participate in the processing of personal information and the manner of exercise of such right;
5. Change occurs to our department responsible for handling the security of personal information, our contact information and our complaint channel;
6. A report on the security impact assessment of personal information shows that there is high risk.
We will also place the old version of this Policy on file for your consultation.
IX. How to contact us
As a general rule, we will reply within thirty days.
If you are dissatisfied with our reply, especially when our processing of personal information damages your lawful rights and interests, you may also seek a solution through the following external approach: You may complain or report to the regulatory authorities in your country such as China’s regulatory authorities in charge of network information, telecommunication, public security as well as industry and commerce.
South Korea: Personal Information Processing Policy