How to prepare waybill
International waybill content should be compatible with the invoice.
The waybill and invoice must be written in English. Chinese or other languages are not allowed.
1. Shipper's information
Fill in the detailed information of the shipper.
2. Consignee's information
Fill in consignee’s detailed information, please note:
2.1 "Receiver's tax ID": It is better for you to provide receiver's tax ID to get better clearance. Especially for shipments to Taiwan, Tax ID (company) / ID card number (personal) of receiver must be written in this column.
2.2 "Zip Code": the customer should fill in receiver's destination zip code correctly.
3. Detailed information of the shipment
You have to fill in detailed information of the shipment. Take multi-pieces shipments for example, you have to list all the detailed information. The column of declared value should be filled with if the total value. Note:
3.1 Currency must be filled with US Dollar "USD";
3.2 Origin should be filled with code of country or region. For example, Chinese Mainland is "CN", Hong Kong "HK", Taiwan "TW", America "US", and Singapore "SG" etc.
4. Reference No.
It is just be available for customers based on the customer's requirement.
5. Dimensions in cm
You have to fill in the largest numerical value of length, width and height (Unit: cm) of shipment, how to calculate the dimension weight? For aviation shipment, you should multiply the above three values then divide by 6000(Standard Express and Economy Express adjust volumetric weight divisor from 6000 to 5000). For overlanded shipment, just multiply the above three values and then divide by 12000.
6. Shipment Type
You have to select between "DOC" or "Parcel".
7. Additional Services
Fill the additional service name and charges offered by the company. Tick before the column of "Others", fill the additional service name and then fill the actual charge in the gap.
8. Shipment Details
Fill the total pieces, chargeable weight, charges, actual weight and total freight of shipment. Total freight equals additional service charges plus freight.
9. Payment of Charges
Fill the terms of payment accurately.
10. Shipper's Signature
Shipper must sign on the HAWB, and fill in the actual date of shipping.
11. Consignee's signature
Consignee must sign on the HAWB and fill in the actual date of receiving the shipment.
Note: Consignee should fill in the full name.
You can fill in the unclear information in the remark column in the HAWB.